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The Council of the City of Milford met in Regular Session in Council Chambers at 745 Center Street at 7:00 p.m. on Tuesday, April 20, 2004. Mayor Bishop opened the meeting with the Pledge of Allegiance and a moment of silence. Roll Call: Present – Mayor Bishop, Vice-Mayor Gradolf, Ms. McBeath, Mr. Antell, Ms. Hinners, Mr. Kolb, Mr. Reynolds. Minutes: A motion by Ms. McBeath, second by Ms. Hinners to waive the reading and approve the minutes of the regular Council meeting of March 16, 2004. Voting yes: Mr. Gradolf, Ms. Hinners. Mr. Bishop, Ms. McBeath, Mr. Antell. Abstaining: Mr. Kolb, Mr. Reynolds. Correspondence – None Proclamations - Proclamations were presented to Bob and Margaret Terwillegar, R.J. Vilardo, Poppy Days and Clermont County Clean and Green. Presentation – Sondra Katkin of the Milford Garden Club presented the City with a Beautification Award. Comments were made about the beautiful daffodils and special thanks were given to the Milford Task Force. STANDING COMMITTEE REPORTSPublic Services: No Report Administrative Services: Mr. Kolb reported that the Committee met on April 19, 2004. Mr. Wagner. Finance Director reported to the Committee that the Storm Water Utility Fund needed to be created in order to properly track expenses and receipts related to the new utility. The Committee agreed to establish the fund. A motion by Mr. Kolb second by Ms. McBeath to draft an Ordinance establishing the Storm Water Utility Fund #501. All voted yes. The City Manager requested authorization for annual pay increases. The Committee agreed to recommend that Council authorize an increase of up to 3% effective the first pay in July, 2004, conditioned upon performance reviews. A motion by Mr. Kolb, second by Ms. McBeath to draft an Ordinance authorizing annual employee pay increases in the amount of 3% effective July 5, 2004 dependent upon performance reviews. Voting yes: Mr. Gradolf, Ms. Hinners, Mr. Antell, Mr. Bishop, Ms. McBeath, Mr. Kolb. Voting no: Mr. Reynolds. The City Manager also provided a job description and pay range recommendation for the Assistant Finance Director position. These must be adopted by ordinance. A motion by Mr. Kolb, second by Ms. McBeath to draft an Ordinance adopting the position description and pay range for the position of Assistant Finance Director. All voted yes. A discussion was held concerning this position. Safety Services: The Committee met on April 12, 2004. Mr. Reynolds reported that Chief Lantman requested approval for placement of the Clermont County Police memorial at the Milford Community Fire Department. The Committee agreed to this request. A motion by Mr. Gradolf, second by Mr. Reynolds with an all in favor voice vote from Council to place the memorial at the Milford Fire Department. The City Manager recommended that all funding be secured prior to installation and the appropriate permits be issued. The Committee agree that permit fees be waived; however the electrical inspection must be paid to IBI. A motion by Mr. Gradolf, second by Reynolds to waive the permit fees. All Council voted yes. Chief Lantman presented the annual report for 2003. The City Manager provided copies of the final Police Survey. The Committee asked Chief Lantman if more officers could be made available to walk the community during the summer, especially on weekends. Chief Lantman responded that the bikes are more effective and they will be out soon. Chief Cooper provided copies of the Fire Department’s annual report. He also said that it is time to put the 5.3 mill Fire Levy back on the ballot this fall. Council action will be taken when it is finalized. Community Development: Mr. Antell reported that the Committee met on April 12, 2004. Barbara Weithe, attorney for Tom Zaph, owner of the proposed Sneaky Pete’s asked for a letter stating that City Council does not object to her client transferring a liquor license from another area under the Economic Development exception. A voice vote was taken by Council with a motion by Mr. Antell, second by Mr. Gradolf with all voting yes. The City Manager informed the Committee that Ray Schumacher was out of town and he will address the Committee regarding Promont's carriage house project at a later date. Mr. Wright recommended to the Committee that they recommend the reappointment of Pat Toomey to another term to the Planning Commission. Mr. Wright also asked the Committee to recommend the reappointment of Tim McMannis and Heather Krenwinkel to the Parks and Recreation Commission. With a motion by Mr. Antell, second by Mr. Bishop Council approved the reappointment of Pat Toomey to the Planning Commission. With a motion by Mr. Bishop, second by Mr. Gradolf Council approved the reappointment of Tim McMannis and Heather Krenwinkel to the Parks and Recreation Commission. Mr. Haight gave an update on Carriage Way Park to the Committee. Cinergy will be placing two new lights and replacing three lights at the park. He also received a quote from Safe Harbor Security Consulting to install two security cameras and the necessary cables in the amount of $5,804.36. Council action is not required at this time but the Park Budget will require adjustment later in the year. Mr. Haight stated that the installation of park furniture is almost complete. Ms. Royer distributed to the Committee a quote from Sur-Tech Investigations, Inc. for security cameras at the Waste Water Treatment Plant. She also had a quote for cameras only from Sec-Tron, Inc. in the amount of $11,422 with the necessary computer and software from Interactive Industries for $1013.50. The Committee asked Ms. Royer to obtain a quote from Safe Harbor Security since they will be providing equipment for the park. Dan Sarbach informed the Committee that the only bid received for the cleaning of Lime Sludge Lagoon No. 1 was from Pohlkat, Inc. in the amount of $39,600. A motion was made by Mr. Antell, second by Mr. Gradolf to draft an Ordinance for a purchase order and agreement with Pohlkat, Inc. in the amount of $39,600 for the cleaning of Lime Lagoon #1. All voted yes. The City Manager distributed a list of estimated construction costs for street improvements for 2004. Mr. Haight stated that Water St. is a number one priority due to the anticipated CSO elimination project for Main St. Repaving will be don on High St. using CDBG funds and Treeridge Subdivision streets will be priorities for 2005. The Committee agreed to include Chateau Place, Hickory St., Laurel Ave., Lila Ave., Miami Ave., and Water St., in our street bid for 2004. The estimated cost is $146,000. Mr. Wright distributed a Planning and Zoning Fee Schedule that shows current and suggested fees. The fees have not been revised since 1997. He recommended that we adopt as our fee schedule the current version that was recently adopted by Hamilton County. The Committee agreed. A motion by Mr. Antell, second by Ms. McBeath to draft an Ordinance to adopt as the City’s Building Permit Fee Schedule of fees for the Hamilton County Department of Building Inspections, as amended. All voted yes. Mr. Wright also distributed a Planning and Zoning Fee Schedule that shows current and suggested fees. Most of the items have not been increased since 1997. A motion by Mr. Antell, second by Mr. Gradolf to draft an Ordinance to amend the Planning and Zoning Fee Schedule. All voted yes. The City Manager distributed a report of engineering services that detailed the services and expenditures with Santoro Engineering for 2003. She also distributed a proposal for professional services from Santoro, which proposes to reduce their staffing at City Hall to Mondays, Wednesdays, and Fridays effective May 3, 2004. The Committee agreed to this recommendation. A motion by Mr. Antell, second by Mr. Gradolf with a voice vote by Council to reduce Santoro professional services to three days per week effective May 3, 2004. All voted yes. Ms. Rokey also distributed a proposed contract from the Clermont County General Health District to provide health services for the City in 2005 in the amount of $24,333. The Committee agreed to make a motion to draft an ordinance for the proposed contract. Motion by Mr. Antell, second by Ms. Hinners to draft an Ordinance for a purchase order and contract with the Clermont County General Health District in the amount of $24, 333 for health services for 2005. All voted yes. Ms. Rokey presented a summary of permit fees waived in the amount of $26,878.26 so far for Pattison Elementary School for the Milford Exempted Village School District. By City ordinance we estimated fees waived in the amount of $25,000. Mr. Antell reminded citizens of the OMMA Antique Show on April 25, and that the current issue of “Update” features Assistant City Manager Jeff Wright. City Manager’s Report: City Manager Rokey reported that the Service Department continues with mowing of the parks and cemetery. The picnic furniture and split rail fence has been installed at Carriage Way Park, which is now ready for dedication. The Water Department Lime Slaker was down sporadically due to a delivery of a bad batch of lime. The lime was removed and the silo was refilled and is now back on line. A main water valve was replaced on Garfield between High and Gatch and part of Mill St. A main water valve was also replaced on Garfield near Laurel Ave. The water plant painting is finished. The plant welcomes tours to see the renovations. Committee Meetings Community Development Reminders OMMA Antique Show Counci/Wal-Mart hearing National Day of Prayer “Go with the Flow” Citywide Yard Sale American Legion Memoral Memorial Day Parade Frontier Days Parade
Police Department: Chief Lantman expressed his thanks for the approval of the Police Memorial. He presented the Police Department Annual report. Chief Lantman reported that Kim Sheangshang, Mayor’s Court Clerk was in Akron, Ohio for Certification for Mayor’s Court. The Chief explained that the Police Department and the Fire Department work together in many ways such as CPR training and blood pathogen training. They are working together on the Police Memorial that will be placed at the Fire Department. Mayor Bishop read a letter from Clyde Wyatt, a truck driver, commending our Police Department for helping him get a large load safely through Milford. Fire Department/EMS: Chief Cooper presented the Fire Department’s monthly report and activities report. He also reminded Council of Super Senior Saturday that will be held April 24th at Mulberry Elementary School. This is a joint effort of many different organizations of the County, Miami Township and Milford. Comments: Karen Huff asked permission to place yellow ribbons in front of City Hall to remind citizens of the armed forces serving in Iraq. Council agreed with her request. She also stated that the Methodist Church will hold an auction in honor of Roger Early. September 11 will be the Family Freedom Festival which is a new festival and in need of sponsors. Ms. Hinners commented that the fund raiser dinner hosted by R. J. Vilardo was a great success. Mr. Bishop asked that ICRC improve the lighting in Council Chambers. Old Business: None New Business: Ordinances04-366 An Ordinance Authorizing an Agreement with Pohlkat, Inc. for the cleaning of Lime Sludge Lagoon #1. Motion by Ms. McBeath, second by Mr. Reynolds to suspend the rules and read by title only. All voted yes. Motion by Ms. Hinners, second by Mr. Antell to adopt. all voted yes. 04-367 An Ordinance Adopting the Hamilton county Department Building Inspections Fee Schedule for the City of Milford. Motion by Ms. Hinners, second by Mr. Gradolf to suspend the rules and read by title only. All voted yes. Motion by Mr. Gradolf, second by Mr. Reynolds to adopt. All voted yes. 04-368 An Ordinance Amending the City of Milford Planning and Zoning Fee Schedule. Motion by Ms. McBeath, second by Mr. Kolb to suspend the rules and read by title only. All voted yes. Motion By Mr. Antell, second by Mr. Gradolf to adopt. All voted yes. 04-369 An Ordinance Authorizing the City of Milford to Execute a Contract with the Clermont County Health District Advisory Council for the Provision of Public Health Services for 2005. Motion by Mr. Kolb, second by Ms. McBeath to suspend the rules and read by title only. All voted yes. Motion by Mr. Gradolf, second by Ms. Hinners to adopt. All voted yes. 04-370 An Ordinance Establishing Storm Water Utility Fund #501. Motion by Ms. McBeath,second by Mr. Kolb to suspend the rules and read by title only. All voted yes. Motion by Mr. Gradolf, second by Ms. Hinners to adopt. All voted yes. 04-371 An Ordinance Authorizing Annual Employee Pay Increases. Motion by Mr. Kolb, second by Ms. McBeath to suspend the rules and read by title only. Before the vote a discussion was held on a question by Mr. Reynolds concerning incoming revenues to cover such pay increases. After the discussion a vote was taken. All voted yes. Motion by Ms. Hinners, second by Ms. McBeath to adopt. All voted yes. 04-372 An Ordinance Adopting the Position Description and Pay Range for the Position of Assistant Finance Director. Motion by Ms. McBeath, second by Mr. Kolb to suspend the rules and read by title only. All voted yes. Motion by Ms. Hinners, second by Mr. Kolb to adopt. All voted yes. Adjourn: There being no further business to come before Council a motion by Ms. Hinners, second by Ms. McBeath to adjourn. All voted yes. The meeting as adjourned at 8:55 p.m.--------------------- Joanne Trilety, Clerk
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