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January 20, 2004 The Council of the City of Milford met in Council Chambers at 745 Center Street at 6:00 p.m. on Tuesday, January 20, 2004. This was a work session with the Storm Water Advisory Committee. The purpose of this meeting was to have the Storm Water Advisory Committee present to Council the findings and recommendations of establishing a storm water utility. Mayor Bishop called the meeting to order. Council members present: Mayor Bishop, Vice-Mayor Gradolf, Mr. Kolb, Mr. Antell, Ms. McBeath and Mr. Reynolds. Storm Water Advisory Committee members present: Paul Snyder, Charles Evans, Greg Hinners. Also present was Sara Imhulse, Assistant to the City Manager and Mr. Al Damico of Environmental Rate Consultants, Inc., City Manager Loretta Rokey. Ms. Imhulse gave a power point presentation explaining the steps that were taken to establish the storm water utility. (see below) During and after the presentation discussion was held with Council members and members of the committee. It was agreed that the Public Services Committee would request an ordinance be drafted to accept the storm water utility at the January 20th regular Council Meeting. The meeting was adjourned at 7:00 p.m. The Council of the City of Milford met in regular session in Council Chambers at 745 Center Street at 7:00 p.m. on Tuesday, January 20, 2004. Mayor Bishop opened the meeting with the Pledge of Allegiance and a moment of silence. Roll Call: Present – Mayor Bishop, Vice-Mayor Gradolf, Mr. Kolb, Ms. McBeath, Mr. Reynolds, Mr. Antell. Absent – Ms. Hinners. Motion by Mr. Gradolf second Mr. Antell to excuse Ms. Hinners. All voted yes. Flag Presentation – Police Chief Larry Lantman and four members of the Police Color Guard presented a Service Flag for Officer Greg Lee, now on active duty in Iraq. The flag will fly at the City Building. All Council members agreed to the placement of the Service Flag. The Police Department also presented a service flag to Officer Lee’s mother. Minutes: A motion by Mr. Antell second Mr. Kolb to waive the reading and adopt the minutes of the regular Council meeting of January 6, 2004. Mayor Bishop requested that his statement on his election as Mayor be changed to read promises instead of hopes. All voted yes to the corrected minutes. Correspondence: None STANDING COMMITTEE REPORTSPublic Services: The Committee had no report but a motion was made by Mr. Gradolf second Mr. Antell to draft an ordinance accepting the Storm Water Advisory Committees recommendation of the Storm Water Utility and its rates. All voted yes. Administrative Services: The Committee met on January 13, 2004. Mr. Kolb reported that the Finance Director told the Committee that the contract for computer support would exceed $7500 for the first time. This will require an ordinance since it will exceed $7500. A motion by Mr. Kolb second Ms. McBeath to draft an Ordinance authorizing an agreement with Software Solutions Inc. for software support services in the amount of $7812. All voted yes. City Manager Rokey advised the Committee regarding our current computer services and upgrades planned. She stated that we are currently utilizing 35-37 stations but will own 50 licenses to cover any new installations, laptops, etc. across departments. We have requested a proposal to network our remote locations to share files, etc. Interactive Industries has provided a proposal to continue hosting our web site and e-mail, they may also act as our Internet service provider if we install a T1 line through Cincinnati Bell. The Police Department originally purchased the server, which will serve as the hub for all connections. An ordinance is not required since the proposal does not exceed $7500. The Finance Director provided information from the Ohio Police and Fire Pension Fund requiring a current Resolution to continue our participation and “recognition of pick-up of contributions” A motion by Mr. Kolb second Mr. Gradolf to draft a Model Pick-up Resolution – Existing Pick-up for the Ohio Police and Fire Pension Fund. All voted yes. Mr. Wagner also requested the annual Resolution for the advancement of Real Estate and Estate taxes. Motion by Mr. Kolb second Ms. McBeath to draft a Resolution Authorizing a Request for Advance of Property Taxes and Estate Taxes from the Clermont County Auditor. All voted yes. Hamilton County has requested a renewal of the alternative formulas for the Local Government Fund and the Local Government Revenue Assistance Fund. The Finance Director recommended a Resolution from Council. Motion by Mr. Kolb second Ms. McBeath to draft a Resolution Authorizing the Adoption of an Alternative Method of Apportioning the Local Government Revenue Assistance Fund in Hamilton County. All voted yes. Safety Services: The Committee met on January 9, 2004. Mr. Reynolds reported that the City Manager provided a draft survey of municipal police departments for review. Several suggestions were made and will be incorporated into the final document. The Manager plans to test the survey out on a couple of communities before determining final target distribution. Ms. Rokey planned to target cities and villages in Ohio. She may utilize the Center for Local Government, but this is only a regional network. The statewide Ohio City Management Association may offer a better option, if they approve distribution through their web site. A direct mail survey is also an option. Mr. Reynolds noted that many police statistics are available on the web. He offered to provide the site information to determine if the survey should be targeted to communities based upon more specific criteria. Chief Lantman noted that the concern with including agencies located outside the state is that there are significant differences in state laws. Chief Lantman reported that the purchase of tasers was approved in 2003 but has not been purchased pending the correction of problems found with some of the units currently in use. He also reported that the Fire Arms Training Simulator contract has been executed and Milford will share time on the machine in March. The Police Department has received free gunlocks for distribution to the public. Chief Lantman informed the Committee that the Police Community Partnership organization purchased a service flag in recognition of our first employee currently serving in Iraq, Officer Gregory Lee. The flag will be flown at the City building during Officer Lee’s absence. Mr. Reynolds asked questions that were discussed regarding the police department’s annual report and police and fire operations. Chief Lantman and Chief Cooper will respond with additional information as needed. Chief Lantman also provided “ride along” forms and encouraged the Committee to spend time with an officer to better understand police operations. Chief Lantman noted that there are several grant programs available that we may or may not want to consider for 2004. He is reviewing the COPS Grant, which requires a 3-year commitment. A Traffic Grant may be more of an advantage. The Chief will check into grant details and timelines and inform the Committee when received. Mr. Reynolds requested documentation of the Police Department’s goals at least two weeks prior to budget. Ms. Rokey said she would try to have the goals and accomplishments from all departments to Council for review prior to budget. The Committee also discussed the ordinance regarding False Alarms. The Chief will review the ordinance to determine if the penalty for multiple alarms should be increased.
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Community Development: The Committee met on January 12, 2004. Mr. Antell reported that Sara Arseneau from the Milford Miami Township Chamber of Commerce presented proposals that a committee from the Chamber and the City be coordinated for the City to purchase new civic group signs to replace the two existing signs. She stated that there has been a lot of interest from civic groups to be a part of the new signs. A discussion was held on size and placement of the signs. The Committee agreed that the proposal would be discussed at the budget session on February 21st with the desire to purchase two large signs and three small signs this year. Chris Habel of Valley View Foundation distributed a request for a resolution of support from Council for a Water Restoration Program grant for which Valley View Foundation has applied from the Ohio EPA. The City Manager explained that the subject area is defined as 53 acres of the original property that is in the floodway and heavily treed. There was discussion concerning a new appraisal that looked at price per acre of specific portions of the overall 151 acres. After a discussion that deed restrictions would have to be placed on the subject 53 acres ensuring no development of the property, the Committee agreed to the necessary deed restrictions. Motion by Mr. Antell second Mr. Gradolf to draft a resolution to support the Valley View Foundation application for OEPA’s Water Resource Restoration Sponsor Program Funds. All voted yes. The Committee was in agreement to support a term of five years for the lease agreement with Valley View if Seasongood and Squire Sanders and Dempsey can work out the terms of borrowing and legal issues for the City. Mr. Wright informed that Committee that all the play equipment has been installed at Carriage Way Park. The paths and border for mulch are also finished. The decorative fencing and plantings should be completed this month. Ms. Rokey informed the Committee that the City has received several inquiries concerning development of the former Nisbet Lumber site on Water Street. Mr. Antell made a motion, second Mr.Gradolf that Lou Bishop be the Council member representative on the Parks & Recreation Commission. All voted yes. City Manager’s Report: City Manager Rokey reported that the Water Department replaced two hydrants and repaired one. They also repaired a broken waterline on SR 126. The ceiling in the water garage has been primed and painted. The Service Department has been working on a blocked drainage pipe on a detention basin between Meadows of Milford and Stoneridge subdivisions. A contractor was hired to clean and repair the basin. The Service Department has collected 250 Christmas trees so far. The City Building had a broken water main on the cooling tower but it was repaired within one day. The Service Department in an ongoing effort to map out our storm sewers has been attaching addresses to catch basins, storm sewers, dry wells and culverts. Santoro Engineering will digitize this information. Carol Royer and Ms. Rokey made a presentation to the OEPA regarding Milford’s Wastewater Treatment Plant Expansion and CSO elimination strategy. They indicated that a five-year compliance schedule for CSO elimination would be incorporated into our new wastewater discharge permit. The OEPA was told the City planned to make progress on the 27” CSO this year and the 54” CSO in 2005 if sufficient grant and loan funds are available. The OEPA encouraged the City to seek a design loan for the 54” CSO as well as the construction loan for which we are in line. They also suggested we consider using our CDBG funds for this project. Committee MeetingsCommunity Development Safety Services Public Services
RemindersHazardous Mitigation Planning Commission Parks & Recreation Public Services Public Hearing Planning Com. Public Hearing Budget Weekend Police Department: Chief Lantman reported on the pursuit involving our department. He informed Council that he had a videotape of the pursuit that he would show after the Council meeting. Fire Department: Chief Cooper presented his monthly report to Council Old Business: None New Business: Ordinances04-347 An Ordinance Authorizing an Agreement with Software Solutions Inc. for software support Services in the amount of $7,812. Motion by Mr. Kolb second Mr. Reynolds to suspend the rules and read by title only. All voted yes. Motion by Ms. McBeath second Mr. Kolb to adopt. All voted yes. 04-490 A Resolution Adopting Rules of Council. Motion by Mr. Kolb second Ms. McBeath to adopt. A discussion was held and Rule No. 9 was eliminated. All voted yes on the revised rules. 04-491 A Resolution Authorizing the City Manager to apply for, accept, and enter into a Water Pollution Control Loan Fund Agreement on behalf of the City of Milford, Ohio for Planning, Design and/or Construction of wastewater facilities specifically wastewater plant upgrade and improvement as well as water resource restoration sponsor program; and designating a dedicated repayment source for each project. Motion by Mr. Gradolf second by Mr. Antell to adopt. All voted yes. 04-492 A Resolution Amending and Restated Resolution of The Council of the City of Milford, Ohio. Motion by Ms. McBeath second Mr. Gradolf to adopt. All voted yes. 04-493 A Resolution Authorizing Request for Advancement of Property Taxes and Estate Taxes from The Clermont County Auditor. Motion by Mr. Antell second Mr. Reynolds to adopt. All voted yes. 04-494 A Resolution Authorizing the Adoption of an Alternative Method of Apportioning the Local Government Revenue Assistance Fund. Motion by Mr. Kolb second Mr. Bishop to adopt. All voted yes. Final Comments: Law Director Minniear commented on the Planning Commission public hearing and how well it was handled. Chief Cooper also stated that the citizens were extremely civil and orderly. Ms. Rokey reminded Council of the Budget Weekend on February 21st. Adjourn: There being no further business to come before Council, a motion by Mr. Antell second Mr. Reynolds to adjourn. The meeting was adjourned at 8:30 p.m. _________________ ____________________ Joanne Trilety, Clerk |