May 8, 2002

The Council of the City of Milford met in Regular Session in Council Chambers at 745 Center Street at 7:00 p.m. on Wednesday, May 8, 2002. Mayor Antell opened the meeting with the Pledge of Allegiance and a moment of silence.

Roll Call: Present - Mayor Antell, Vice-Mayor Bishop, Ms. Hinners, Mr. Metz, Mr. Gradolf, Mr. Kolb

Motion by Mr. Bishop and second by Mr. Kolb to excuse Mr. Metz. All voted yes.

Reading of Minutes: Motion by Mr. Bishop and second by Ms. Hinners to waive the reading and to approve the minutes of the April 16, 2002 Regular Meeting and May 6, 2002 Special Meeting. All voted yes.

Correspondence: Clerk Barrons-Sweeney reminded Council they received the following April financial statements in their packets: Reconciliation of City Funds and Statement of Cash.

Swearing In: Clerk Barrons-Sweeney swore in Kevin Heller as a Full-time Patrol Officer.

Mayor Antel presented the Poppy Days Proclamation to the American Legion Auxillary.

Speaker: Jim Hurt, a Milford resident, voiced his concerns about the development of the Bryco property and traffic through South Milford. Then he went on to discuss news articles that were in the newspaper concerning Union Township and how they welcomed the influx of jobs and tax revenue, but the sudden burst of growth has left the schools, roads, sewer systems, and other infastructure gasping to keep up.

Speaker: Chris Habel, representing Valley View Foundation, spoke how the Valley View Foundation’s purpose is to acquire land in the bottoms to create a historical and earth sciences campus consistent with the presentation he made approximately a month ago. Mr. Habel asked that if the City is open to the proposal we would request consideration of a resolution of support, which is the first step that we need as a foundation to seek funding from the Clean Ohio Fund.

Speaker: Len Harding, South Milford, explained to Council that the Valley View Foundation is seeking monies from other areas.

Standing Committee Reports
Public Services: Mr. Gradolf reported the Public Services Committee met on April 23, 2002 from 4:50 p.m. to 6:25 p.m.

Mr. Gradolf reported that results of the signal warrant analysis conducted by CDS & Associates for the intersections at Old Bank Road and Castleberry Court will be sent out to Wayne Tiedge and David Neyer in letter form.

Mr. Gradolf advised Council that the Committee reviewed a bid to replace the culvert on Brooklyn Avenue due to undersized and poor conditioned piping.

Motion by Mr. Gradolf and second by Ms. Hinners to draft an ordinance authorizing an agreement with Irv Miller Trucking and Excavating, Inc. in the amount of $20,900 for the Brooklyn Avenue Culvert Replacement Project. All voted yes.

Administrative Services: Ms. Hinners reported the Administrative Services Committee met on April 23, 2002 from 5:30 p.m. to 6:40 p.m.

Ms. Hinners reported Steve Wagner, Finance Director, submitted a request for an ordinance to permit the transfer of funds from the General fund to the General Bond Retirement Fund.

Motion by Ms. Hinners and second by Ms. McBeath to draft an ordinance authorizing a transfer from the General Fund to the General Bond Retirement Fund for the payment of Debt for the Municipal Building. All voted yes.

Motion by Ms. Hinners and second by Mr. Gradolf to draft an ordinance stating Council’s intent to credit the Admissions Tax to the General Fund for transfer to the General Bond Retirement Fund in an amount sufficient to cover the Debt for the Municipal Building. All voted yes.

Safety Services: Ms. McBeath reported the Safety Services Committee met on April 17, 2002 from 5:35 p.m. to 6:55 p.m.

Ms. McBeath reported Chief Lantman recommended that the special contract between the City and the Police Department for Frontiers Day be eliminated.

Voice vote to recommend that we no longer require a special contract for Police Services during Frontier Days with the Milford Miami Township Chamber of Commerce. All voted yes.

Safety Services: Ms. McBeath reported the Safety Services Committee met on April 22, 2002 from 5:35 p.m. to 6:40 p.m.

Ms. McBeath reported Chief Lantman supplied follow-up information for SALT (Seniors and Lawmen Together) and the officer visitation program.

 Ms. McBeath reported that the accreditation program for the Police Department was discussed.

Ms. McBeath reviewed the number of officers currently operating at one time in the community.

Community Development: Mr. Bishop reported the Community Development Committee met on April 30, 2002 from 5:35 p.m. to 7:25 p.m.

Mr. Bishop reported on discussion that was held with community residents concerning Carriage Way Park. It was decided upon that a traffic count study needs to be done before school lets out.

Mr. Bishop reported Junk Days should be held the weekend of October 18th and 19th.

Voice vote to recommend Councilperson Mr. Gradolf, Mr. Tom Heil and Ms. Hinners will submit a recommendation at a later date as well to serve on the Community Improvement Corporation. All voted yes.

Motion by Mr. Bishop and second by Ms. Hinners to draft an ordinance authorizing the City Manager to sign a prchase agreement for the sale of the former City buildings. All voted yes.

City Manager: Ms. Rokey reported that the Storm Water Advisory Committee has been formed; however, they have not had their first meeting.

Ms. Rokey advised that bids for the erosion control project will be ready to advertise for this next week.

Ms. Rokey reported well house #1 and #2 are scheduled for roofing work within the next month per the Water Department.

Ms. Rokey reported the cemetery is being readied for Memorial Day.

Committee Meetings to be scheduled:
Community Development
Monday, May 20 6:00 p.m.
Public Services
Thursday, May 16 6:00 p.m.

Ms. Rokey reported several reminders of upcoming meetings including: Parks Commission will meet, Monday, May 13 at 6:00; Wellhead Protection Committee will meet Wednesday, May 15 at 5:00; Milford Community Investment Corporation will meet Thursday, May 16 at 5:00, and the Police Appreciation Banquet at Holiday Inn Eastgate is Thursday, May 23 at 6:30 p.m.

Police Department: Chief Lantman submitted the April Police Department Report.

Fire Department and EMS: Chief Cooper submitted the 2001 Fire Department Activities Report.

Old Business: None.

New Business:
02-199 An Ordinance authorizing an agreement with Irv Miller Trucking and Excavating, Inc. for the Brooklyn Avenue culvert replacement project. Motion by Ms. Hinners and second by Ms. McBeath to suspend the rules and read by title only. All voted yes. Motion by Mr. Gradolf and second by Mr. Kolb to adopt. All voted yes.

02-200 An Ordinance authorizing the transfer of funds from the general fund to the general bond retirement fund for the payment of debt for the Municipal Building. Motion by Ms. McBeath and second by Mr. Gradolf to suspend the rules and read by title only. All voted yes. Motion by Ms. Hinners and second by Mr. Bishop to adopt. All voted yes.

02-201 An Ordinance authorizing the credit of the admissions tax to the general fund for transfer to the general bond retirement fund for the debt on the Municipal Building. Motion by Ms. McBeath and second by Mr. Bishop to suspend the rules and read by title only. All voted yes. Motion by Ms. Hinners and second by Ms. McBeath to adopt. All voted yes.

02-202 An Ordinance authorizing the sale of the former City buildings. Motion by Ms. McBeath and second by Ms. Hinners to suspend to the rules and read by title only. All voted yes. Motion by Ms. McBeath and second by Ms. Hinners to adopt. All voted yes.

02-203 An Ordinance authorizing the City Manager to negotiate the purchase of property from the Milford Exempted Village School District. Motion by Ms. McBeath and second by Ms. Hinners to suspend the rules and read by title only. All voted yes. Motion by Mr. Gradolf and second by Mr. Bishop to adopt. All voted yes.
02-470 A Resolution in support of the Valley View Foundation proposed project. Motion by Ms. McBeath and second by Mr. Bishop to adopt. All voted yes.

Final Comments
There being no further business to come before Council, the meeting was adjourned at 8:44 p.m.


______________________________ _________________________________
Joan Barrons-Sweeney, Clerk James J. Antell , Mayor