The Council of the City of Milford met in Regular Session in Council Chambers at 745 Center Street at 7:00 p.m. on Tuesday, November 18, 2003. Mayor Antell called the meeting to order with the Pledge of Allegiance and a Moment of Silence.

Roll Call: Present – Mayor Antell, Vice Mayor Bishop, Mr. Gradolf, Ms. Hinners, Mr. Metz, Ms. McBeath, Mr. Kolb.

Minutes: The reading of the minutes of the November 5, 2003 meeting was waived. A motion by Mr. Kolb, second by Ms. Hinners to adopt. All votes yes.

Correspondence: None

Swearing in Ceremony: Mayor Antell swore in Officer Ron Crider as a Sergeant for the Milford Police Department. Officer Crider received the highest score on the Sergeant exam.

STANDING COMMITTEE REPORTS

Public Services Committee: No report.

Administrative Services Committee: Ms. Hinners reported that Chief Lantman reviewed the selection process for Sergeant. Ron Crider has been recommended for appointment as sergeant.
The Finance Director provided a request for appropriation changes required by year-end. Motion by Ms. Hinners, second by Ms. McBeath to draft an Ordinance amending appropriation ordinance 03-263. All voted yes. The Finance Director also provided revised information regarding the contract to lease two new copiers. The contact period is for five years rather than four. Motion by Ms. Hinners, second by Ms. McBeath to draft an Ordinance authorizing a five-year lease agreement with Pro-Copy Technologies in the amount of $29,100. All voted yes.
The Committee reviewed a revised proposal to recognize salaried staff with 25 years of service with the City of Milford Our current policy does not permit the buy-back of vacation. The proposal provided would permit the buy-back of up to three weeks (120 hrs.) of vacation provided a minimum of 80 hours of vacation time off are taken within the prior year (26 pay periods). This would apply to salaried/time exempt employees who are not eligible for overtime pay. Ms. McBeath recommended that the request include the condition that sufficient funds be available in the budget. The request for the ordinance is to be effective November 1, 2003. The request for an ordinance was tabled for further study.
The Finance Director provided an old and new investment report format for comparison purposes. Bond Tech will provide the new reports.
The City Manager requested an Executive Session to discuss legal matters after the Council Meeting. Motion by Ms. Hinners, second by Mr. Gradolf to have an Executive Session immediately following the Council Meeting. All voted yes. The City Manager provided a copy of a memo from the Ohio Department of Taxation regarding declines in Personal Property taxable Values. This is an indicator of additional declines in revenues to be expected.

Safety Services Committee: No report.

Community Development Committee: No report

City Manager’s Report: City Manager Rokey reported that the Salt Barn in now filled in preparation for the winter. The regular leaf pick-up is still in progress. The Christmas lights have been installed on the trees downtown and on the Five Points Christmas Tree. The swags are in the process of being installed. The Hometown Holidays festivities will begin at 10:00 a.m. on November 28th with tree lighting between 5:30 and 6:00 p.m.

SPECIAL REMINDER
The Wal-Mart rezoning request has been postponed to the Wednesday, December 10th Planning Commission Meeting. The hearing will be held at the Milford Community Firefighter’s Hall at 1005 Lila Avenue at the east end of the Milford Shopping Center/

COMMITTEE MEETINGS

Safety Services Committee
Monday, November 24, 2003 6:30 p.m.

Community Development
Monday, December 1, 2003 11:30 a.m.

REMINDERS

Hazardous Mitigation Committee
November 19, 2003 5:30 p.m.

Special Council Mtg. Monday,
November 24, 2003 7:00 p.m.

Storm Water Advisory
Tuesday, November 25, 2003 6:30 p.m.

Special Council Mtg.
Monday, December 29, 2003 7:00 p.m.

Connect the Parks walk
Saturday, December 6, 2003 9:00 a.m.

Police Department: No Report

Fire Department: No report

Old Business: Mr. Bishop commented that some of the flooding and sewer back-up problems on Center Street had been fixed. One drainpipe was going into the sewer and a clean-out lid was missing, also a low spot in a yard was causing water to drain in the sewer. Mr. Bishop requested that the City inform the residents when a problem was fixed.
Mr. Antell thanked the Service Department for their expediency in picking up the leaves. He also stated that daffodils could still be planted. Mr. Gradolf commented that there are many different kinds of daffodils available.

New Business
Ordinances
03-489 A Resolution adopting the Hamilton County Natural Hazard Mitigation Plan. Motion by Ms.
McBeath, second by Mr. Metz to adopt. All voted yes.

03-328 An Ordinance Amending Appropriations Ordinance No. 03-263. Motion by Mr. Kolb, second by Ms. McBeath to adopt. All voted yes.

03-329 - An Ordinance authorizing the lease of copiers from Pro-Copy Technologies. Motion by Ms. McBeath, second by Mr. Kolb to suspend the rules and read by title only. All voted yes. Motion by Ms. Hinners, second by Mr. Gradolf to adopt. All voted yes.

Comments: Ms. Hinners commented on joining Community Compass and some of the problems involved.

Adjourn: There being no further business to come before Council the meeting was recessed into Executive Session. Motion by Ms. Hinners, second by Ms. McBeath to return to regular session and adjourn. Meeting adjourned at 8:45 p.m.






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Joanne Trilety, Clerk James J. Antell, Mayor