| City of Milford Council October 7, 2003 The Council of the City of Milford met in Regular Session in Council Chambers at 745 Center Street at 7:00 p.m. on Tuesday, October 7, 2003. Vice-Mayor Bishop called the meeting to order. A special presentation of the flag by the Milford Police Honor Guard was followed with the Pledge of Allegiance and a moment of silence Roll Call: Present - Vice-Mayor Bishop, Mr. Gradolf, Ms. McBeath, Mr. Kolb, Ms. Hinners Absent – Mayor Antell, Mr. Metz. Motion by Ms Hinners, second by Mr. Gradolf to excuse Mayor Antell and Mr. Metz. All voted yes. Minutes: The reading of the minutes of the October 7, 2003 meeting was waived. A motion by Ms. Hinners, second by Ms. McBeath to adopt. Voting yes, Vice-Mayor Bishop, Mr. Gradolf, Mr. Kolb, Ms. McBeath. Abstaining, Ms. Hinners. Correspondence: The clerk read a request for a D-2 Liquor permit for Mio’s. A motion by Ms. Hinners, second by Mr. Kolb that a hearing on this request was not needed. All voted yes. PROCLAMATION: Vice-Mayor Bishop read a Proclamation declaring Oct 5-11 as Fire Prevention Week. PRESENTATION: The Milford Fire Department presented a check for $3,625.00 to the Muscular Dystrophy Foundation. The money was collected from the department’s “Fill the Boot” drive. Ray Sharf past president of S.O.A.R presented the police department with the 3-year Certification for Accreditation Award to Chief Lantman. Chief Lantman presented pins to the Ron Crider, Keith Belcher, Kevin Heller, Larry Johnson, Tom Risk, Joe Doughman and Jamey Mills for their volunteer work as Honor Guards. SPEAKER: Mr. Mark Sund, a computer consultant spoke briefly about a new website. He asked to speak to Council on November 3, 2003, when he would have more information available. STANDING COMMITTEE REPORTS Public Services: Mr. Gradolf reported that the committee met and discussed the increase in the Phase I Project at the Wastewater plant. An increase of the Appropriations Ordinance is needed. Mr. Gradolf made a motion, second by Ms. McBeath to draft an Ordinance to amend Appropriations Ordinance 03-263 in the amount of $55,000. All voted yes. Mr. Gradolf also said that striping of streets and parking areas was scheduled. A motion was made by Mr. Gradolf to authorize an agreement with A & A Safety Co. in the amount of $8769.44, second by Ms. Hinners. All voted yes. Mr. Gradolf stated that the foul sewer smell was not attributed to our sewer plant. The wastewater department has received the new jet rodder. He also said that a town in California is using cameras to inspect their water and sewer lines just as Milford is doing. There will be a Stormwater Committee meeting on Oct. 14th at 6:30 in council chambers. The public is invited. Administrative Services: The Administrative Services Committee met on September 29, 2003. Ms. Hinners reported that the Finance Director provided information regarding a proposal for cash pay-out of up to 120 hours of vacation time for those employees with a minimum of 25 years of service to the City. The Committee agree to request an Executive Session following the Council meeting to discuss this proposal and related personnel matters. A motion by Ms. Hinners, second by Ms. McBeath to have an Executive Session immediately following this Council Meeting. All voted yes. The City Manager briefly reviewed several draft documents related to the implementation of a TIF District within the Milford Commerce Park area. Council is encouraged to review this information prior to the next meeting of City Council. The notice to the schools should be finalized for delivery next week to insure 45 business days pass prior to the adoption of the TIF Ordinance by City Council. Safety Services Committee: The Committee met on September 23, 2003. Ms. McBeath reported that Chief Lantman explained that signals from the New Hamilton County radios would not always transmit within the Police Department. Alternatives to boost the signal have been investigated and a final proposal from MobilComm in the amount of $19,878.01 has been received. Chief Lantman explained that this is a critical need and other equipment has been put on hold to provide some relief for the budget since this expense was not anticipated. Mr. Metz noted that the amplifier was expensive and wondered if another vendor might provide another quote. Since MobilComm is the largest vendor it was doubtful that another vendor could compete. A motion by Ms. McBeath, second by Mr. Kolb to draft an Ordinance authorizing an agreement with MobilComm for the purchase and installation of equipment in the amount of $19,878.01. All voted yes. Sgt. Mills reported about several types of crimes currently requiring investigations and our case closure rate. A change in philosophy has meant greater accountability through on primary investigator who provided the Chief with regular status reports on all cases instead of each patrol officer spending a limited amount of time on their own cases. Chief Lantman provided an ordinance recommended to him from the City of St. Bernard to address supervision of minors under suspension and controlling their activities during school hours. A motion by Ms. McBeath, second by Ms. Hinners to draft an Ordinance regulating compulsory school attendance and creating a school time curfew. All voted yes. Chief Lantman introduced our newest part-time officer, Patrol Officer Gregory Lee. The Chief also would like to invite Rick Combs from the Clermont County Drug Task Force to address the committee at a future date to discuss their efforts throughout the County. Community Development: The Community Development Committee met on September 29, 2003. Mr. Bishop reported that Mr. Wright distributed a memo concerning the two conflicting sets of regulations in place for parking of recreational vehicles in residential neighborhoods. On set of regulations is in the Zoning Ordinance and a separate set is in chapter 721 of the Codified Ordinances. Mr. Wright proposed adoption of a single set of regulations that are reasonable and specific to the neighborhoods that comprises Milford. A motion by Mr. Gradolf, second by Ms. McBeath to draft an ordinance amending Section 721.02 of the Codified Ordinance. All voted yes. Mr. Wright informed the committee that the bids for the Carriage Way Park redevelopment project were opened on September 24th. Jeffrey Allen Corporation submitted the lowest and most responsive total bid. A motion by Mr. Gradolf, second by Ms. McBeath to draft an ordinance authorizing a contract with Jeffrey Allen Corporation in the amount of $52,165. All voted yes. Mr. Wright told the committee that the playstructure, replacement slide and swing set for Carriage Way Park would be purchased directly by the City from Service Supply Ltd. A motion by Mr. Gradolf, second by Ms. Hinners to draft an ordinance authorizing the purchase of a playstructure and swing set from Service Supply Ltd., Inc. in the amount of $19, 668. All voted yes. Mr. Wright distributed a proposal prepared by the Finance Director to amend the appropriation ordinance to increase the Park and Recreation Fund line item of Land and Development in the amount of $6,000. And the Park Development line item in the amount of $5,000. A motion by Mr. Gradolf, second by Ms. Hinners to draft an ordinance amending appropriation ordinance 03-263 by increasing Park & Recreation Fund in the amount of $11,000. All voted yes. |
City Manager’s Report: City Manager Rokey reported on department happenings within the City. The Water Department continued repairs on hydrant and water leak problems. On October 1, the City provided public notification concerning lead. A corrosion control pilot study was submitted to the OEPA for approval to add phosphate as a corrosion inhibitor. Public notices will continue until sufficient samples are taken following implementation of the study recommendations. The Service Department noted that the River Erosion/Restoration project is almost complete. Salt will be moved into the new salt barn within two weeks. Carriage Way park improvements are in progress and the cooling tower installation is complete. Leaf season will begin the end of October. Phase I improvements in the Wastewater plant are nearing completion and the Miami Woods Lift Station will be on line at the end of the week. Community Development Com. Meet the Candidates Night SWAC Election Day Council Meeting Public Hearing (Wal-Mart) Veterans Day |